Data Retention Policy
Benchmark Health Partners retains information thoughtfully to support account continuity, long term trend visibility, and clearer athlete durability insights over time.
Why We Retain Data
Benchmark Health Partners retains information to support account continuity, athlete durability tracking, historical reporting, and pattern visibility over time. Retention helps families and organizations better understand how relevant factors change and whether risk signals may be emerging, improving, or remaining stable.
Retention While an Account Remains Active
If an account remains active, Benchmark Health Partners may retain submitted information, assessment history, profile details, and related reporting data so users can continue to benefit from longitudinal visibility, durability context, and trend based insights over time.
How Retained Data Supports Risk Pattern Visibility
Some value of the platform depends on being able to compare current conditions to prior check ins, assessment results, and related history. Retaining relevant data can help identify patterns connected to athlete durability and changing risk over time, rather than limiting visibility to a single point in time.
What May Be Retained
Depending on how the site and services are used, retained information may include account details, athlete profile information, submitted assessments, check in history, reporting outputs, communication records, technical logs, and other service related records reasonably necessary to support platform use, continuity, and compliance.
How Long Information Is Kept
Retention periods vary depending on the type of information, the purpose for which it was collected, whether an account remains active, operational needs, and applicable legal, tax, security, or compliance requirements. Information is not always retained for the same length of time.
If You Keep Your Account
If you choose to keep your account, Benchmark Health Partners may continue retaining relevant data so the platform can preserve historical context and continue supporting trend visibility, continuity, and better informed decision making. This is especially important when prior data helps interpret changing durability and risk patterns over time.
If You Close Your Account
If you request account closure or deletion, Benchmark Health Partners may delete or de identify certain information, subject to legal, security, fraud prevention, audit, backup, dispute resolution, and compliance obligations. In some cases, limited records may be retained where reasonably necessary for those purposes.
Archived, Backup, and System Records
Certain information may remain temporarily in backups, logs, archives, or secure system records for operational resilience, disaster recovery, security monitoring, and business continuity purposes. These records are typically protected and accessed only when needed.
De Identification and Aggregation
Where appropriate, Benchmark Health Partners may retain de identified or aggregated information that no longer reasonably identifies a specific person. This may help support service improvement, analytics, reporting quality, and broader platform performance over time.
Requests and Choices
Depending on your location and the nature of the request, you may have rights related to access, correction, export, or deletion of information. For youth athlete accounts, a parent or guardian may make requests on behalf of the minor, subject to applicable law and account verification requirements.
Our Retention Approach
Our retention approach is designed to balance continuity, insight quality, security, and responsible data stewardship. We aim to retain what is reasonably necessary to deliver value and support users over time, while limiting unnecessary retention where possible.
Questions
If you have questions about data retention, account deletion, or information requests, please contact Benchmark Health Partners.
info@benchmarkhealthpartners.com